Clans and Scottish Societies of Canada - Scots Canada

Annual General Meeting 2024

Official Proxy Form

Important Notes/Instructions:

  • Please indicate your choice using the for, against, abstain, per proxy (default) for each business matter that will be transacted at the Annual General Meeting. 
  • CASSOC shall be entitled to reject the proxy form if it is incomplete, improperly completed or illegible or where the true intentions of the appointer are not ascertainable from the instructions of the appointer specified in the proxy form. 
  • The completed proxy form must be completed online or printed and deposited at CASSOC's Head Office or emailed to secretary, at least 24 hours (3pm ET November 23, 2024) before the time for holding the Annual General Meeting.
  • The proxy form must submitted by the delegate, alternate delegate or authorized officer of the member organization.  You may be contacted for verification if required.  

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being the delegate or otherwise authorized person to represent above member of Clans and Scottish Societies of Canada hereby appoint the following person, who will be attending, as my proxy to speak and vote for me and on my behalf, at the Annual General Meeting of CASSOC, to be held  online by Zoom on  24 November 2024,  3pm ET  (12pm PT, 1 pm MT, 2 pm. CT, 4 pm AT)  and at any adjournment thereof in the following manner:

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Unassigned

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BUSINESS

Choice for the business matter

1

Motion: That CASSOC, as a Designated Non-Soliciting Corporation and per 182(1) of the Canada Not-for-profit Corporations Act, resolves not to appoint a Public Accountant for Fiscal Year 2024-2025.

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2

SPECIAL RESOLUTION OF THE MEMBERS OF CLANS AND SCOTTISH SOCIETIES OF CANADA (CASSOC) (the "Corporation")

EFFECTIVE DATE: November 24, 2024

NAME, MEMBERSHIP CLASS AND BYLAW CHANGES

WHEREAS the Corporation wishes to amend its name from ‘CLANS AND SCOTTISH SOCIETIES OF CANADA (CASSOC)’ to “Scots Canada”;

AND WHEREAS the Corporation has an existing by-law, dated on or around November 24, 2013 (the “Existing Bylaw”).

AND WHEREAS on the date first written above, the board of directors recommends that the members (the “Members”) of the Corporation approve the draft Articles of Amendment, attached hereto as Appendix “A” and draft amended and restated By-Law No. 1, attached hereto as Appendix “B”.

AND WHEREAS on or around November 24, 2024, the Corporation held a members’ meeting to approve changes to the articles of continuance and by-laws.

AND WHEREAS as of the date thereof, the Members hereby consent at the members’ meetings that the officers are permitted to execute the amended and restated Bylaw, including any related resolutions concerning the above-noted changes, on behalf of the Members and the Corporation.

BE IT ENACTED that as of the date thereof, the Members approve the following amendments to amend the articles of continuance:

1. That the name of the Corporation be changed to “Scots Canada”.

2. That the number of classes be changed from one class of membership to two classes of membership – i.e., Class “A” voting members and Class “B” non-voting members. Each Class “A” member shall be entitled to receive notice of, attend and vote at all meetings of the members of the Corporation. Each Class “B” member shall be entitled to receive notice of, attend but not vote at all meetings of the members of the Corporation.

BE IT FURTHER ENACTED that as of the date thereof, the Members approve the following changes to the by-laws of the Corporation:

1. Repeal of the Existing Bylaw, dated on or around November 24, 2013, of the Corporation.

2. Enactment of the amended and restated By-Law No. 1, as appended hereto, as the operating bylaw of the Corporation to be effective upon approval by the Members.

BE IT FURTHER ENACTED that as of the date thereof, the Members hereby authorize and empower the officers to execute the amended and restated By-law, including any related resolutions concerning the above-noted changes on behalf of the Members and the Corporation.

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3

Motion:  To approve the slate of candidates for office as follows 

Position

Nominee(s)

 

Position

Nominee(s)

Chair

William Petrie

 

Director at Large

David Carrick

1st Vice-Chair

John Duff

 

Director at Large

Doug Doughty

2nd Vice-Chair

Paul Elliot

 

Director at Large

Kirstin Hunter

Youth Vice-Chair

Chloe Harris

 

Director at Large

Robert MacKenzie

Secretary

Jo Ann Tuskin

 

Director at Large

Terry Myles

Treasurer

Rushikesh Jagtap

 

Director at Large

Emily Redman

Director, Francophonie

Steven Logan

 

 

 

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General Assignment

I hereby designate the assigned proxy to choose and cast a vote on my behalf for any other matter or resolution that may arise during the business of the meeting

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  • CASSOC shall be entitled to reject the proxy form if it is incomplete, improperly completed or illegible or where the true intentions of the appointer are not ascertainable from the instructions of the appointer specified in the proxy form. 
  • The completed proxy form must be completed online or printed and deposited at CASSOC's Head Office or emailed to secretary, at least 24 hours ( 3pm ET on Nov 23, 2024) before the time for holding the Annual General Meeting.
  • The proxy form must submitted by the delegate, alternate delegate or authorized officer of the member organization.  You may be contacted for verification if required.  

You can use the PRINT button to print to local printer or save to a PDF to complete and send to secretary@scotscanada.ca.  For help with the form, please contact us at secretary@scotscanada.ca.