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  • Draft in Written column indicates the policy is ready to be reviewed by the committee and then submitted to the Board for Approval
  • A name in Written indicates that that person is working on the policy
  • An initial in Written indicates that one or more of the Committee members has approved the policy to be reviewed (John,Robert,William)
Associated Bylaw/Policy Name Policy (Y/N) Written

Committee Approved

 Board Approved

Revision # for approval

Board Approved
-- Overview of Board Responsibilities and Roles Yes J Yes Yes    
-- Policies Preface Yes J Yes Yes    
00 Director and Officer Expense Guidelines  Yes J, R
 Yes, board input required Yes    
01 Definitions No n/a n/a n/a    
02 Interpretation No n/a n/a n/a    
03 Execution of documents Yes J Yes, board input required Yes    
04 Financial year end No n/a n/a n/a    
05 Banking arrangements Yes J Yes Yes 2502  
06 Borrowing Powers Yes J, R
 Yes Yes    
07 Annual financial statements No n/a n/a n/a    
08 Policies, Procedures and Resolutions Yes J, R
 Yes Yes    
09 Fundamental changes No n/a n/a n/a    
10 Membership Conditions Yes W, J, R

Yes

 Yes    
10a Membership Committee Yes W, J, R
 Yes Yes    
10b Organization Members Yes W, J, R

Yes

 Yes    
10c Household Delegate Members Yes W, J, R
 Yes but Board discussion required for clarity/understanding of terms Yes    
10d Household Members Yes W, J, R
 Yes but Board discussion required for clarity/understanding of terms Yes    
11 Transferring Membership No n/a n/a n/a    
12 Notice of a meeting of members No n/a n/a n/a    
13 Members calling a meeting of members No n/a n/a n/a    
14 Director and proxy restriction No n/a n/a n/a    
15 Absentee voting at meeting of members Yes W, J     2502  
16 Membership term, year, dues and status Yes W, J, R
 Yes, board input required Yes    
17 Termination of membership Yes W, J No, board input required      
18 Discipline of members Yes W, J, R
 Yes Yes    
19 Proposals nominating directors at annual meetings of members No n/a n/a n/a    
20 Cost of publishing proposals for annual meetings of members No n/a n/a n/a    
21 Place, method of holding and participation at meetings of members Yes W, J        
22 Persons entitled to be present at meeting of members No n/a n/a n/a    
23 Chair of meetings of members No n/a n/a n/a    
24 Quorum at meetings of members No n/a n/a n/a    
25 Voting at meeting of members Yes W, J        
26 Number of directors Yes W, J, R Yes, board input required Yes    
27 Term of office of directors Yes W     2502  
28 Code of conduct for directors and officers Yes W, J        
29 Resignation of a director No n/a n/a n/a    
30 Calling of meetings of Board No n/a n/a n/a    
31 Notice of meeting of Board No n/a n/a n/a    
32 Regular meetings of the Board Yes W        
33 Quorum at meetings of the Board No n/a n/a n/a    
34 Meeting of directors held entirely by electronic means No n/a n/a n/a    
35 Voting at meetings of the Board No n/a n/a n/a    
36 Committees of the Board Yes W, J        
37 Appointment of Officers Yes       2502  
38 Officers of the corporation Yes       2502  
39 Officer vacancies Yes W, J        
40 Term limits for directors and officers Yes       2502  
41 Advisory Board and Patrons Yes W        
42 Method of giving notice Yes ?        
43 Invalidity of any provisions of this By-Law No n/a n/a n/a    
44 Omissions and errors No n/a n/a n/a    
45 Mediation and arbitration No n/a n/a n/a    
46 Dispute resolution mechanism No n/a n/a n/a    
47 By-Laws and effective date Yes J