Procedure - Director and Officer Expense Submission      Home

Previous email Bill and Robert indicated they can see the option of receiving a receipt-in-kind being offered as an option but not as mandatory.    Perhaps add it as a check box on each line of an expense report? 

1. Pre-Approval:  
   - Expenses exceeding $100 must be pre-approved by the Board Chair or Executive Committee.  

2. Submission:  
   - All expenses must be submitted within 90 days of being incurred and a minimum of within 30 days of the fiscal year end. 
   - A completed Expense Reimbursement Form must be accompanied by original receipts or documentation.  

3. Review and Approval:  
   - Expenses will be reviewed by the Treasurer or designated Board member or other designated person for compliance with this policy.  
   - Approved expenses will generally be reimbursed within 30 days of submission.  

4. Record-Keeping:  
   - All expense records will be maintained for a minimum of seven years as required by CRA guidelines.